xBoox

Complete the first reconciliation

Compare imported bank rows with a statement ending balance and save a review or completed reconciliation.

Before you begin

  • Set the account Opening Balance.
  • Import the applicable .qbo statement.
  • Process or review relevant Pending bank rows.
  • Have the bank statement ending date and ending balance available.

Preview the reconciliation

  1. Open Accounting > Reconcile.
  2. Select the account.
  3. Enter or confirm the statement ending date.
  4. Enter the statement ending balance.
  5. Select Preview.

xBoox does not show reconciliation rows until setup is complete and Preview is selected. Rows on or before the ending date are selected by default. Later nearby rows may appear as candidates but are not selected by default.

Review the difference

xBoox uses:

``text Bank Statement Ending Balance - xBoox Cleared Balance = Difference ``

Review selected rows and exceptions until the result matches the real statement.

Save the result

  • Save for Review saves draft work without closing the statement period.
  • Mark as Reconciled is available only when Difference is zero.
  • Close with Difference requires explicit confirmation and preserves the difference for history and audit review.

History and reopen

Use the History view to filter final reconciliations by account, period, and status. Open View Report to inspect the saved row snapshot and attachments.

Use Reopen Period when a closed period must be corrected. Supply a reason. Reopening removes the reconciled mark from the selected bank rows while preserving the prior history and audit trail.

Important rules

  • A completed statement ending date cannot be reconciled again until it is reopened.
  • Reconciled rows and related transactions are protected from ordinary change.
  • Save buttons are disabled while a request is in progress to prevent duplicate records.
  • Closing with a difference is not the same as achieving a zero-difference reconciliation.