xBoox

Set up the Business Profile

Configure the Workspace's business type, bookkeeping setup, sales tax, industry, and business activities.

Use the Business Profile to control the Workspace's bookkeeping model, reporting period, sales-tax defaults, industry accounts, and specialized activity groups.

Before you begin

  • You must be the Workspace Owner.
  • Complete this setup before recording transactions whenever possible. Business Type becomes locked after the Workspace has bookkeeping activity.

Set up a newly paid Workspace

After verified payment creates a Workspace, xBoox first confirms its name, then opens a six-step Business Profile Wizard before showing bookkeeping tools. The Wizard saves progress after each step. You can close the browser, choose another Workspace, and return later without paying again.

  1. Workspace name: keep the sequential temporary name, such as **Untitled

Workspace 1**, or replace it. The name is limited to 120 characters and does not change the legal business name.

  1. Business type: choose Self-Employed or Corporation. A Corporation also

selects its fiscal year end.

  1. Tracking method: Self-Employed Workspaces choose Simple Tracking or

Bank Account-Based Tracking. A Corporation uses Bank Account-Based Tracking automatically and continues to tax registration.

  1. Tax registration: choose whether the business is already registered for

GST/HST. If registered, choose the primary Province or Territory. xBoox does not register the business with a tax authority.

  1. Industry: choose the Industry profile that supplies applicable account

and category groups.

  1. Business activities: choose optional Home Office, Vehicle Expenses, or

Residential Long-term Rental activity groups.

  1. Review: confirm the profile and the account/category groups, then select

Finish Workspace Setup.

A Self-Employed Workspace explicitly chooses:

  • Simple Tracking when income and expenses are entered manually or personal

and business payment methods are regularly mixed; or

  • Bank Account-Based Tracking when dedicated business bank or credit-card

accounts are used and statement matching and reconciliation are needed.

A Corporation Workspace uses Bank Account-Based Tracking.

The first Wizard does not collect a GST/HST registration number or effective date. Enabling tax tracking affects new bookkeeping defaults and managed tax accounts; it does not recalculate earlier transactions.

The Review step uses the same account matrix as final setup. If final application fails, the Workspace remains in setup and the Owner can correct or retry it without purchasing another Workspace.

Update an active Workspace

  1. Open Settings > Business Profile.
  2. Choose Self-Employed or Corporation under Business Type.
  3. Choose the available Bookkeeping Setup. Corporation Workspaces use Bank Account-Based Tracking.
  4. Configure GST/HST tracking and, when enabled, choose the Primary Province or Territory.
  5. Choose the Industry that supplies the relevant managed accounts, or choose Custom to begin without built-in Basic or industry Category templates.
  6. Enable the Business Activities that apply to this Workspace.
  7. Review Setup Impact, then save the profile.

What happens next

xBoox updates the available managed Categories and feature navigation. A province change can reset the tax codes available for new bookkeeping; it does not change historical transaction tax amounts.

If a confirmation or blocking dialog appears, read the listed reason and next step before closing it. Every Business Profile dialog includes a Help Center button that opens the relevant recovery instructions without closing the dialog.

Important rules

  • Business Type cannot be changed after bookkeeping activity exists. Create a new Workspace for a different bookkeeping entity.
  • An Industry cannot be changed after its industry-specific accounts have bookkeeping activity. xBoox directs you to create a separate Workspace.
  • Custom does not add built-in Categories. Accounts required by the selected Bookkeeping Setup, Business Type, or Sales Tax settings remain managed by xBoox, and reserved account-number ranges still cannot be used for custom accounts.
  • Disabling a Business Activity hides its managed Categories from normal selection and blocks new postings to that group. Existing records are retained.
  • Vehicle is still a partial feature and should not be treated as equivalent to the completed Home Office workflow yet.