xBoox

Track Residential Long-term Rental properties

Create property profiles and assign rental income and expenses for property-level reporting.

Scope

The built-in workflow is for residential long-term rental. Commercial rental, short-term or vacation rental, and hotel-like activity require custom accounting and Accountant guidance.

Enable the activity

  1. Open Settings > Business Profile.
  2. Enable Residential Long-term Rental under Business Activities.
  3. Review Setup Impact and save.

xBoox enables the related account group and shows Rental Properties and Rental Property Summary. Disabling the activity later hides normal posting access but preserves history.

Add a property

  1. Open Accounting > Rental Properties.
  2. Create a Property Profile.
  3. Enter a unique property name. xBoox uses this as the main user-facing label.
  4. Add optional address and acquisition information.
  5. If known, enter Total Cost, Land Allocation, Building Allocation, status, source, and effective date.
  6. Save the property as active.

Land and building allocations may remain blank when only total cost is known. Do not enter an arbitrary split.

Assign transactions

Rental Property assignment appears only when a selected Category belongs to the rental account group.

  • With no active property, xBoox blocks posting and asks you to add one.
  • With one active property, xBoox assigns it automatically.
  • With two or more active properties, select the required Rental Property.

xBoox saves rental_property_id for reporting and may add a readable Rental property: line to the Note. Reports rely on the saved property id, not the Note text.

Status and history

  • Active properties appear in normal posting selectors.
  • Inactive and disposed properties remain available for historical reporting.
  • A property with activity should not be deleted.
  • Disposition information is recordkeeping support only.

Not automated

xBoox does not automatically create CCA, disposition, recapture, capital-gain, or tax-filing entries for a property.

Reporting

Use Reports > Rental Property Summary to filter by date and property and review Rental Income, Rental Expenses, Net Rental Income, and supporting transactions.