xBoox

Review the General Ledger

Trace account activity across transactions and Journal Entry lines for a selected period.

Review the full ledger

  1. Open Reports > General Ledger.
  2. Choose a Report Period. Its From and To dates remain visible and

read-only, or choose Custom Range to edit both dates and select Apply. The date row stays separate from Account Type, Transaction Type, Cleared, and Search filters so a partial date never refreshes the ledger.

  1. Full Ledger opens by default. It lists accounts in order, with each

account's transaction count and period Amount. Expand an account to see its Beginning Balance, transaction lines, running Balance, and account total. Use Expand All or Collapse All for the complete report.

  1. The full ledger shows Distribution Account, Transaction Date, Type, Name,

Memo / Description, Related Account, Amount, and Balance. Optional columns and Accountant view remain available under Customize. The table shortens long account names and text with an ellipsis; point to shortened text to see its full value. Transaction No. is an optional xBoox reference column. Its full value remains in CSV exports even when hidden on screen.

  1. Choose Account Summary for the previous account-balance overview. It

groups accounts under Assets, Liabilities, Equity, Income, Expenses, and Other Accounts, showing Beginning Balance, Debits, Credits, Ending Balance, and activity count. Select an account for its detailed ledger; use All Accounts to return.

Select an overview column heading to sort accounts within their accounting sections. The overview shows 50 accounts by default and offers 100, 200, or 500 per page. The detailed ledger keeps posting-date and running-balance order so that its balance sequence remains meaningful.

Review one account

In an account's detailed ledger, you can filter the selected account by Transaction Type or Reconciliation Status and use Search to find a transaction, memo, or source name. The ledger shows Beginning Balance, each posted line, the account total, and its running Balance. When an activity filter or Search is active, the report labels the result Filtered Balance or Filtered Ending Balance so it is not mistaken for the unfiltered account balance.

Beginning Balance includes a saved account opening balance effective on or before the selected To date. Retained Earnings for a corporation, or Owner's Equity for a sole proprietor, includes profit carried from periods before the selected From date. These brought-forward amounts let the account detail ending balance reconcile to the Balance Sheet for the same dates.

The Standard view shows Date, Type, Name, Memo / Description, Related Account, one signed Amount, and running Balance. A positive Amount increases the account's normal balance; a negative Amount reduces it.

Use Customize in the detailed ledger to:

  • switch to Accountant view, which replaces Amount with Debit and Credit;
  • show or hide Transaction No., Name, Memo / Description, Related Account, and

Reconciliation Status; and

  • retain those display preferences in the current browser.

Earlier display preferences keep the view and text columns, but the renamed Transaction No. and Reconciliation Status columns start hidden until you choose to show them.

Click outside Customize or press Escape to close its panel without changing your selections.

Name is descriptive source evidence only. It does not create a Payee, Merchant, Vendor, or Contact record and does not control posting.

Memo / Description can come from a transaction line or its parent transaction; it is not always a raw Bank Memo. Related Account is the other account shown for the ledger line, such as an expense category when reviewing a bank account. It can be blank where there is no single related account; Journal Entry lines do not show their entry number as an account. Reconciliation Status distinguishes Reconciled, Not reconciled, and Not applicable. Journal Entry lines are Not applicable. This report does not use QuickBooks' separate Cleared (C) state.

General Ledger is currently presented on an accrual basis. xBoox does not show a Cash/Accrual switch because a separate cash-basis calculation is not currently part of this report.

Journal Entries

Posted Journal Entry lines appear as Journal Entry, with their Journal Entry number, source label, and line Description. If a Journal Entry line has no Description, General Ledger shows the Journal Entry's header Note instead. Reversed originals and posted reversal entries remain visible so the audit trail is preserved.

Export and print

Use Export CSV for the view you are currently reviewing. From Full Ledger, it exports all account groups and their transaction lines, including collapsed accounts. From Account Summary, it exports the grouped account summary; from an account detail view, it exports that account's detailed ledger. On a wide screen, Full Ledger uses the available report width. On a narrower screen, scroll within the ledger table to see the remaining columns. Print opens a landscape, multi-page print view for Full Ledger and an individual account. Account Summary printing includes every matching account, including accounts beyond the current on-screen page. Save that print view as a PDF in your browser if needed. Full Ledger printing includes all account groups and transaction lines, even when groups are collapsed on screen, and omits the optional Name and Reconciliation Status columns to keep the printed figures readable. Account Summary keeps its compact print view. Detailed export keeps Source Name, Memo / Description, Related Account, Debit, Credit, and Balance fields for accountant review even when optional on-screen columns are hidden. Use CSV when you need every data column or the complete original text; the print view is formatted for reading on paper or in a PDF. A dated Opening Balance line is supporting balance information rather than an editable Expense or Income transaction, so it does not open a transaction drawer.

Important boundaries

  • General Ledger is account detail, not the raw Bank Transactions review queue.
  • The ledger includes both sides of each completed transaction and posted

Journal Entry. Unmatched imported bank rows remain source evidence and do not appear as posted ledger activity.

  • Inactive accounts with historical activity remain available so deactivation

does not remove prior accounting history.

  • Journal Entries show Not applicable for reconciliation status.
  • Needs-review transactions may be excluded from final accounting reports.
  • Changing a source transaction may change future report results; Audit Log preserves applicable change activity.